Everything You Need Before, During, and After Your Event
When planning an event, there’s one detail that’s often overlooked until the last minute – the toilets. It might not be the most glamorous part of the job, but providing clean, accessible, and well-managed facilities can make a huge difference to your guests’ experience.
Whether you’re organising a community fair, wedding, or large-scale festival, having a clear checklist helps ensure everything runs smoothly from start to finish. Here’s your complete guide to event toilet hire – before, during, and after your event.
Before the Event – Planning and Preparation
Getting the basics right from the start will save you time, stress, and unexpected costs later.
1. Estimate attendance
Know roughly how many people will be at your event and how long it’ll last. As a general rule, one toilet per 50–75 guests works well for most occasions, but factors like alcohol, food service, and event duration can increase demand.
2. Choose the right type of toilets
Different events call for different setups:
- Standard units – Perfect for outdoor events, fairs, and festivals.
- Disabled-access toilets – Essential for accessibility compliance and inclusivity.
- Urinals – Help reduce queues at larger events.
- Luxury trailer units – Ideal for weddings, corporate events, and VIP areas.
- Hand sanitiser or wash stations – Great for food events and public gatherings.
3. Plan your layout
Toilets should be easy to find but discreetly positioned away from eating or stage areas. Make sure there’s enough space for delivery trucks and servicing access.
4. Check site conditions
Firm, level ground is ideal. Avoid placing toilets on slopes or soft grass that could become muddy. If your event runs after dark, consider portable lighting around the area.
5. Arrange servicing and cleaning
For multi-day events, schedule regular cleaning and waste removal. This keeps facilities fresh, stocked, and fully functional throughout.
During the Event – Keeping Things Running Smoothly
Once the event kicks off, your focus shifts to maintenance and guest comfort.
1. Assign responsibility
Have a designated contact (either a team member or someone from your hire company) to monitor the facilities and raise any issues quickly.
2. Keep them stocked
Toilet paper, hand sanitiser, and soap run out faster than you’d expect. Check supplies regularly, especially at peak times.
3. Manage queues
At large or high-traffic events, use signage or barriers to guide queues and maintain order. Placing urinals alongside standard loos helps speed things up too.
4. Monitor cleanliness
Even with pre-scheduled cleaning, a quick visual check every hour or so helps maintain standards and guest satisfaction.
5. Ensure accessibility
Keep access routes clear for wheelchairs, pushchairs, and maintenance vehicles.
After the Event – Collection and Clean-Up
Once the crowds have gone home, there are still a few things to tick off before you wrap up.
1. Schedule collection
Your hire company will return to collect and service the units. Make sure access routes remain clear after the event to avoid delays.
2. Inspect the area
Check for any litter or damage around the toilet areas before you sign off the site. A quick tidy helps keep the venue owner happy.
3. Give feedback
If you’re happy with the service (or think something could be improved), share your thoughts with your provider. It helps refine future hires and ensures your next event goes even better.
Why Organisers Choose WC Portables
At WC Portables, we take care of everything – from delivery and setup to on-site servicing and final collection. Whether you need a few toilets for a small local gathering or a large-scale setup for thousands of guests, we’ll make sure your facilities are clean, reliable, and ready when you are.
We’ve supported hundreds of events across Hertfordshire and beyond, helping organisers stay compliant and confident that their guests are looked after.
Final Thoughts
A well-planned toilet setup can make or break your event. With the right preparation, layout, and servicing schedule, you can provide comfortable, hygienic facilities that leave a positive impression on every visitor.
If you’re planning an event, let WC Portables handle the essentials so you can focus on what really matters – making your event a success.
Explore our event toilet hire services or contact our team today for a free quote.
